Clubhouse Chronicles – Policy and Procedures

Are you on Clubhouse yet? I have been on it since January and I wish there were more Early Years clubs and rooms! Every Wednesday I am joined on stage by the audience  in the room and club that I have created Early Years (EYFS) Q &A, to have a discussion and to provide insight, inspiration and information for everyone working in the Early Years Sector. The Early Years Foundation Stage (EYFS) Q&A has a different focus each week. My aim is to write a short ‘latest news’ with all the links on and a bit about what we debated.

We had a thoughtful discussion on policies and procedures, starting with how we feel about them and how useful they are! I have shared a bit of our discussion here.

Policies are separate from procedures and go alongside visuals and forms to support the information.  They are all linked, so always have a – ‘this policy needs to be read in conjunction with’….They are hardly ever isolated documents.

An important part of your policies and procedures is keeping them succinct, too often I see overwhelming documents, that don’t really help anybody!

Make sure you have all the ‘core policies’, these are the ones linked to the EYFS. For each policy you have ask yourself ‘why’, why are they in place, this will help to frame them.

Link your policies to your ethos and values, this means you are providing a consistent approach and keep them positive! If they are full of don’t do this, do it this way staff find them negative when actually they are supposed to be supportive!

Find a good format and stick to it, an intention at the beginning (your policy) and concise bullet points for your procedure, works well.

Keep them safe on a stick or on the cloud!

Keep updated by signing up to updates from Foundation Years and Ofsted Latest , that way you can update your policies when you receive new information.

Review based on a breach in procedure, find a good way to communicate changes and to let your team know. Maybe a newsletter or team meeting.

Keep staff aware of the policies by referring to one every staff meeting, this way you can iron out any confusion and adapt if needed. Provide a quiz on the policy, these are always fun!

Find a way to get information from parents so that they can contribute to a review.

Use induction to slowly introduce new staff to your policies, don’t overwhelm!

Risk assessments play an important part as we base our procedures on these. I have a risk assessment training and format, so if you would like help with these, do let me know.

For a policy review with me, do get in touch.

This NEW room on Clubhouse will be here every Wednesday at 8 pm UK time for an hour We will have a EYFS Q&A and a related topic to discuss. We aim to have an authentic and respectful conversation so that we can, together build empathy and understanding. All most welcome.

See you there, raise your hand, the stage is yours.